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The Real Estate Process Flow:  
Our Processing times have improved dramatically over the last several years.  We have refined the process flow to be able to close home loan transactions in 30 days or less.  Below is an illustration of how the process flow works in all Real Estate Transactions in California and the players involved.  

The Process Flow illustrated above shows the steps of a typical Real Estate transaction.  The chart is color-coded to show the respective functions of the Real Estate Professionals.  Note: that the time frames are estimates only and may vary with the complexity of a transaction or other factors.  Time frames should be used as a guide not as an absolute, as there are many factors that contribute to time frames. 


Pre-Application:   Is the initial contact with MAE Capital is to just see if you can qualify to buy a home. We get basic information and have you send us your last 2 years tax returns; last 30 days of pay-stubs; last 2 months of bank statements or accounts to show where the down payment is coming from; W2's for the last 2 years; as seen on the loan application checklist.  We will run a credit report to ensure credit is good enough.  If you know you have credit challenges we will have you go to a free credit report site and pull it and you can provide that to us to help you start to clear your credit up without any new inquiries from us.

Pre-Approval:  Once we have determined that credit is good enough and your income can support a payment we will run your information through our automated underwriting systems.  These systems are FNMA and FHLMC systems, so when we get an approval through one of those systems we know you are OK to buy a home up to our approval amount.  We then issue a pre-approval letter that you can submit your offer to purchase a home.

Search for a Home:  Once you have the pre-approval letter in hand we will set you up with one of our qualified Real Estate Agents (if you don't have one) or we will let your Agent, know how much of a home to search for.  You may also use our search engine to search for homes. Click Here

Contract:  Once you have found the house that fits your needs, you and your Agent make an offer to purchase the home and negotiate the sales price.  Once you and the seller have agreed upon the price and terms, and both have signed the offers and counteroffers you are now in contract to purchase that house.  Your Agent may say that they are going to "open escrow", which is a term that means they will deliver the contract and deposit funds to an escrow company, usually of the sellers choice.  

Loan Officer Set-Up:  Once your Real Estate Agent has collected your deposit and an escrow company has been determined, your loan officer will give you a list of items that will need to be updated to complete the loan.  Your MAE Capital Mortgage Loan Officer (MLO) will then contact the escrow company and order a preliminary title report to make sure the title is clean before you buy the house.  Your MLO will gather all the fees that will be incurred in the transaction and prepare your disclosures for your review and signatures. He/She will then give the file to the MAE Capital Mortgage Processor.  The Disclosure Process here. 

Processor Set-Up:  Your Loan Officer has completed all the necessary disclosure information and has handed the file to his or her Processor.  A Processor's job is to check all the paperwork and order those items that by law a Loan Officer cannot such as the appraisal.  The processor is important in the company's systems of checks and balances to ensure that all the information gathered is true and correct and complete.  The processor will review and prepare the disclosures that have to be signed and check all the dollar numbers in the transaction to make sure you have enough money to close.  New is the Loan Estimate which combines the old Good Faith Estimate and the Truth in lending forms.  The Borrower must acknowledge receipt within 3 days of the application before anything else can be done.  

Work-Up for Submission:  Again this is a processor's function to re-check all the verified numbers such as income, bills, cash to close, and any explanation letters that may need to be presented to an underwriter.  This art of working up a file is an art form that your Loan Officer and Processor use to paint your financial picture with documents to an underwriter.  This is also the final time we determine what lender will fund your unique financial situation.  All lenders have different guidelines and our job as a Broker is to know what lender(s) will approve your loan based on your unique financial picture.  

Underwriting:  An underwriter works for a Bank or Mortgage Banker, they have the job of determining if you are a good risk to lend money to.   The Underwriter will go through all the paperwork we sent them and determine if you fit their guidelines or if they need more information from you to make a decision.  

Underwriting Conditions;  The conditions are items that an Underwriter will ask for to aid in their decision to approve your loan or not.  Conditions can be anything from letters of explanation to court documents depending on your past financial history. The items will be itemized in the order of importance.  

Audits:  Most lenders have added this stage prior to drawing the legal papers to make sure the loan file is in compliance with all the current laws, regulations and guidelines.  This is generally an internal process of the lender and can take up to a few days to get completed.  

Send Advance Closing Disclosures  (The CD): TRID (Truth in Lending RESPA Integrated Disclosure) New process started October 3, 2015. The Consumer Finance Protection Bureau (CFPB) has instituted this new process that will allow the consumer a "know before you owe" time period before signing the final Note and Deed of Trust and Escrow Instructions.  The procedure will be for the Lender (formerly the Escrow Company) to prepare a Closing Disclosure statement that is to be delivered 3 days prior to the signing of the final Loan Papers.  The delivery of the document will have to be acknowledged by the borrower before the 3-day period can start, and the 3 days are business days not including Sunday or Holidays starting at midnight the day the borrower signs.  If the delivery method is to be done through the mail then it will be a mandatory 7-day wait.   If at any point anything needs to be adjusted or changed regarding the costs of the loan, or if there are going to be any additional credits from Buyer, Seller, Lender or Brokers the process will have to start over again with the issuance of a new Closing Disclosure Statement.  The variance in change that will trigger another disclosure and disclosure period is .125% of the loan amount.

**Update as of August 2018, all is going well with TRID and the new procedures, it still adds time and money for consumers, however. Escrows periods have improved Average of 30 days or less. 

Draw The Loan Documents:  The loan documents are the legal paperwork, such as the Promissory Note, Deed of Trust and Escrow instructions and disclosures.  This paperwork is securely delivered to the escrow company for you to sign.  The Loan Documents cannot go out until the necessary 3 days have passed after the borrower has acknowledged the CD.  

Escrow Closing or Settlement:  This is where you go to the Escrow/Title company and bring the remainder of your down payment and closing costs.  You will be signing the Loan Documents and final disclosures.  You may also be asked to bring additional documentation at that time as well.  You will be given a HUD-1 closing statement that itemizes all your cost of the transaction.  Click here for more details on the Escrow Closing process and requirements.

Funding Review:   Before the lender will fund the loan they check it once more for accuracy and that all the conditions that were asked for by the Underwriter have been collected and signed off.  Once they have determined everything is good to go the file is ready to fund.

Funding:  Once everything has been checked off and signed off the lender will wire the funds to the escrow.

Recording:   Once the escrow has verified that the funds have been deposited in their bank account the escrow will release the Deed to be recorded.  Once the Escrow has confirmation that the county has recorded the transaction the house is legally yours.  The Escrow will then disperse funds to the seller and ev
eryone else who is entitled to a portion of the proceeds.  Congratulations, the house is yours! 

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